How Contractor Management Systems Can Replace Timesheets
Both small and multi-national businesses today are thriving beyond anything seen in the decades preceding the global financial crisis. With that, more customers, clients, visitors, and contractors are making their way in and out of business premises than ever before.
Organizations are expanding into all industries and with that, hiring more contractors and specialist employees than in the past, clogging reception and check-in locations in the workplace.
Several companies today are using the same outdated and slow management systems that were introduced to offices decades ago, however, as we all know, business has changed, and there are far more incoming and outgoing workers than ever before – and this is where a dynamic and automated all-digital solution is required.
What is a Contractor Management System
To begin, we’ll take a look at what a contractor management system is.
In the most basic terms, a contract management system is a digital solution that enables a business a full look into their contractor and worksite visitor’s movements and tasks throughout the day.
The more superior management systems such as Sine allow real-time location tracking, induction information, and automated timesheet filling.
A few perks of a contractor management system include:
- Control and insight into who is entering a workplace or building
- Routinely updated and automatically filed timesheets
- Real-time data generation and contractor insight
- Worksite-wide asset and contractor tracking.
As you can see, there are various solutions offered by these contractor management systems that can fundamentally change timesheets and contractor insight.
Here’s Why Timesheets Are Outdated
In recent years, the business environment has become more fast-paced than ever before, making it utterly impossible for any business to stick with their core team and never branch out to hiring more specialized employees.
As companies across the United States and the world bring contractors in-house to assist in the development of services and new products, there’s no efficient, standardized way of monitoring and recording their time on site, or what they’ve been assigned. The most damaging outcome of this lack of insight is lost revenue and low productivity, something no business in the global market can survive or thrive with.
Our Two Main Reasons for Replacing the Timesheet
There are two primary reasons for replacing the timesheet, and these are:
Timesheets Can Be Falsified
Without a doubt, the most troublesome and evident reason for replacing the timesheet is the fact that they’re easily falsified, and unable to be cross-checked quickly.
You’re essentially giving contractors and other employees the ability to set their own check in and check out times as they can either change their entrance time or have another team member check in and out for them when they leave early or come in late.
Of course, not all contractors are going to do this, though having such an outdated system leaves a significant exploit that anyone can make use of when the time comes, costing your business money and damaging employee and contractor work metrics.
Timesheets Are Prone to Error
Looking at another perspective, timesheets are also more prone to error thanks to their complexity and requirement to be filled out bi-weekly or every month. Contractors may not have remembered how long they’ve worked, or whether they even completed anything throughout the work day two or three weeks prior.
Timesheets today are leaving a lot to be desired when it comes to simplicity. Modern systems boast the easy utilization where all timekeeping is automated or prompted at the end of each day.
Replacing Timesheets with Automated Management Systems
As we outlined above, timesheets need to see themselves out for businesses to succeed and reduce contractor error and incorrect record keeping. A vast majority of companies are aware of automated management systems such as Sine, though they’re apprehensive about implementing such as seemly complex solution.
However, we’re happy to say that solutions like Sine have been developed with organizations in mind. The company’s founders pinpointed CEO and business owner pain points and generated a solution that’s perfectly tuned to their workplace, workers, and style of business.
A few standout benefits of timesheet management with Sine include:
One area where Sine excels is in its ability to reduce errors and prevent misaligned recording. You’ll have confidence in knowing that all recorded data is backed up by Sine’s built-in location and task tracking. A contractor will be registered, and the Sine app will make sure that all timesheets are accurate based on their time in the workplace.
Simplicity Encourages Reporting
As Apple did with the smartphone, Sine has done to workplace management and time recording. The process is so simple, software so elegantly designed and insights so comprehensive that employees, managers, and contractors are all more inclined and motivated to record accurately and look into their profile.
Real-time Data Means No Waiting
For managers, CEOs, and human resources teams, there’s nothing worse than having to wait until the end of the week or the month for any insight into their employees work onsite. With Sine, however, this data is provided in real time! Everyone knows exactly where everyone is, what they’re doing, and how long they’ve been on site. There’s no other way to manage a workplace and timesheets so effectively.
If you’re still making use of tired paper timesheets or outdated digital versions, the Sine platform is the most effective way to automate workplace management processes and record onsite contractor work hours.
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